Privacy Policy

Last Updated: April 2026

1. Who We Are

This is the personal artist portfolio website of Regina Fröhlich, accessible at www.reginafroehlich.com. The purpose of this website is to showcase original artwork and commissions, and to allow visitors to get in touch. If you have any questions about this Privacy Policy, please contact us at info@reginafroehlich.com

2. What Personal Data We Collect and Why

2.1 Server Log Data

When you visit this website, your web hosting provider automatically records technical data such as your IP address, browser type, operating system, referring URL, pages visited, and the date and time of your visit. This data is collected by the hosting provider for technical maintenance and security purposes. We do not have direct access to or control over this data.

2.2 Direct Contact via Email

If you contact us using the email address listed on this website, any personal information you include in your message (such as your name, email address, or project details) is used solely to respond to your inquiry. This information is not stored in any database beyond our own email inbox and is not shared with any third party.

2.3 Contact via WhatsApp

This website lists a WhatsApp number as an additional contact option. WhatsApp is a messaging service operated by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Meta"). If you choose to contact us via WhatsApp, please be aware of the following:

• Any messages you send, including personal information such as your name, phone number, and message content, are transmitted through and stored on WhatsApp’s infrastructure, which is operated by Meta.
• Meta processes this data in accordance with its own privacy policy, which we encourage you to review at: whatsapp.com/legal/privacy-policy
• We use WhatsApp solely to communicate with you regarding your inquiry, commission, or artwork interest. We do not share your WhatsApp contact details with any third party.
• By initiating contact via WhatsApp, you acknowledge that your data will be processed by Meta as described in their privacy policy.

2.4 Newsletter Subscription via Brevo

This Website offers an optional newsletter. If you choose to subscribe, your email address (and any other information you provide during sign-up) will be collected and processed by Brevo (formerly Sendinblue), an email marketing platform operated by Brevo SAS, 55 rue d’Amsterdam, 75008 Paris, France.

Brevo acts as a data processor on our behalf. Your data is used exclusively to send you our newsletter and is not used for any other purpose. You can unsubscribe at any time by clicking the unsubscribe link included in every newsletter email.

For more information on how Brevo handles your data, please review Brevo’s privacy policy at: https://www.brevo.com/legal/privacypolicy/

3. Legal Basis for Processing (GDPR)

If you are located in the European Union or European Economic Area, the following legal bases apply to our data processing activities:

• Server log data: Legitimate interests of the hosting provider in maintaining a secure and functional service (Art. 6(1)(f) GDPR).
• Email contact: Our legitimate interest in responding to your inquiry, or pre-contractual steps taken at your request (Art. 6(1)(b) and (f) GDPR).
• WhatsApp contact: Your voluntary initiation of contact constitutes implied consent, and communication is conducted on the basis of legitimate interest and pre-contractual steps (Art. 6(1)(b) and (f) GDPR). Note that Meta’s own processing of your data is governed by their terms and legal bases independently of ours.
• Newsletter subscription: Your freely given, specific, and informed consent (Art. 6(1)(a) GDPR). You may withdraw this consent at any time by unsubscribing, without affecting the lawfulness of prior processing.

4. Data Sharing and Third Parties

We do not sell or share your personal data with third parties for commercial or marketing purposes. The only third parties involved in data processing in connection with this Website are:

• Meta (WhatsApp): Processes message data when you contact us via WhatsApp, in accordance with their own privacy policy.
• Brevo: Processes your email address for the purpose of delivering our newsletter, as a data processor acting on our behalf.

5. Cookies and Tracking

This Website does not directly use cookies or tracking technologies. However, your web hosting provider may set technically necessary cookies. Additionally, Brevo may use tracking pixels within newsletter emails to detect whether an email has been opened. If you wish to opt out of email tracking, you can disable image loading in your email client. WhatsApp may also use its own tracking and analytics as described in Meta’s privacy policy.

6. Data Retention

We retain personal data only for as long as necessary for the purpose for which it was collected:

• Server log data is retained according to the hosting provider’s own retention policy.
• Emails are kept only as long as needed to handle your inquiry, after which they are deleted.
• WhatsApp messages are retained within the WhatsApp application for as long as reasonably necessary to manage our communication. You may request deletion of our conversation at any time.
• Newsletter subscriber data is retained by Brevo for as long as you remain subscribed. Upon unsubscribing, your data will be deleted or anonymized in accordance with Brevo’s data retention policy.

7. Your Rights

Under applicable data protection law (including the GDPR), you have the following rights regarding personal data we directly hold:

• Right of access — request a copy of the personal data we hold about you.
• Right to rectification — ask us to correct inaccurate data
• Right to erasure — request deletion of your personal data.
• Right to restriction — ask us to restrict processing of your data.
• Right to data portability — request your data in a structured, machine-readable format.
• Right to object — object to processing based on legitimate interests.
• Right to withdraw consent — where processing is based on consent (e.g. newsletter), you may withdraw it at any time.

For data processed by Meta (WhatsApp) or Brevo, please exercise your rights directly with those platforms via their respective privacy policies. To exercise rights over data we hold directly, contact us at info@reginafroehlich.com. You also have the right to lodge a complaint with your national data protection authority.

8. Data Security

We take reasonable care to protect personal data we handle directly. Emails are managed securely within our own inbox and are not shared beyond what is necessary. Brevo and Meta each implement their own industry-standard security measures for data processed on their platforms.

9. Children’s Privacy

This Website is not directed at children under the age of 16. We do not knowingly collect personal data from minors. If you believe a child has submitted personal data through this Website or via WhatsApp or email, please contact us so we can take appropriate action.

10. Changes to This Policy

This Privacy Policy may be updated from time to time, for example if we add new features or contact channels to the Website, or if legal requirements change. The date at the top of this page reflects when it was last revised. We recommend reviewing it occasionally.

11. Contact

For any privacy-related questions or to exercise your rights, please contact:

Regina Fröhlich

Email: info@reginafroehlich.com

WhatsApp: +49 176 22598767

Location: Frankenthal, Germany